Privacy Statement
Verhoeven Family of Companies located at Parallelweg 13, 5349 AD Oss is responsible for the processing of personal data, as shown in this PRIVACY STATEMENT.
Contact details:
Address: Parallelweg 13, 5349 AD Oss
E-mail: info@verhoevenfamily.com
Telephone: + 31 412 630545
Preface
This privacy statement states how Verhoeven Family of Companies handles your personal data. How do you know what personal information we process? Why do we need this information? What period do we keep the data? Can you personally edit or delete your personal data and how to do so? The answers to these questions are to be found in this privacy statement.
Verhoeven Family of Companies is the trademark for Machinefabriek Verhoeven BV and all its subsidiaries, consisting of:
- Verhoeven Machine- en transportwerktuigenfabiek Oss BV KvK 16054504;
- Verhoeven Material Handling Family
- Verhoeven Bakery Equipment Family
BVT. Bakery Services BV.
KvK 17138665
NewCap Industrial Handling Solutions
Trade name
All together referred to as “Verhoeven Family of Companies” or “we”.
We find it very important to process your personal data in compliance with the General Data Protection Regulation (GDPR). Therefore, in this privacy statement we clarify what Verhoeven Family of Companies is doing to protect your personal data. If, after reading this privacy statement, any question remains, please feel free to contact us. The contact details are included in this privacy statement.
What personal data do we use and process?
Verhoeven Family of Companies uses personal data for different purposes. However, the use of the personal data is limited and must comply with at least one legal base (a good reason). Our four reasons to process personal data are:
- Execution of a contract
The moment agreements have been made between you and Verhoeven Family of Companies about (intended) services, your personal data is only used to prepare quotations and/or contracts and further aligning by telephone, e-mail or by postal services.
- Legal obligation
Sometimes there is a legal obligation to use your personal data. Based on these legal obligations we process and retain data in order to comply. Once the legal retention period has been reached for storing this data, they will be deleted.
- Business Interest
It matters to Verhoeven Family of Companies that people can identify and submit their personal information for review. It may also be that there is no other option for Verhoeven Family of Companies than request and/or process personal data based on business interest. This processing is weighted against personal freedoms and interests of stakeholders and other options for processing data. This analysis has shown that this method of processing offers the best possible method for processing personal data.
- Consent
In cases where no other legal basis for processing of personal data is found (see above) Verhoeven Family of Companies will ask you to agree with the processing of your personal data on the basis of a transparent and free consent. For this the data subject is requested to give an active and clear consent based on the information Verhoeven Family of Companies will provide.
Personal data that we process and retention period
Verhoeven Family of Companies processes your personal data that you use our services and /or you provide to us. Below is an overview of the personal data we process:
a. Drafting of the (employment) agreement.
Purpose
For the drafting of an agreement it is necessary to process information. For
This purpose, Verhoeven Family of Companies processes
personal data received to initiate quotations or contracts
Which data
Contact person: name, address, email address, telephone number,
date of birth, gender, bank
account number, ID number.
Reason
Implementation of
the agreement
Retention period
7 years maximum after termination
agreement
b. Establishing the identity of the data subject concerned
Purpose
Before an agreement can be concluded, it is necessary to determinate the identity of the person concerned. The copy of the passport / ID card / driver’s licence is required,
to assure that the person’s identity.
Which data
Name, address, date of birth, copy of passport / identity card or possibly a driver’s license. The BSN number, pictures are to be removed from the copy.
Reason
Execution of the contract business interest
Retention period
maximum of 6 months after receipt of the copy
c. Staff insurance
Purpose
Obtaining insurance on behalf of
staff members
Which data
Name, address, date of birth, professional,
family information
Reason
Execution of the contract
business interest
Retention period
Up to seven years after termination of employment
d. Certifications
Purpose
Management of certifications own staff or hired staff
Which data
Name & Function / Details Certificate Number Certificate Transcript / period.
Reason
Legitimate interest
Retention period
Up to seven years after
termination of employment
e. To meet legal obligations sick leave.
Purpose
In the case of absence of employees
Verhoeven Family of Companies is required by law to provide sick leave – support to
employees
For this purpose, data of employee, absence and period is shared with the Arbo Unie
Which data
Employee name and duration of sick leave
Reason
Legal obligation (sick leave support is a controller responsibility
Arbo Unie
Retention period
Up to 5 years after termination of employment
f. To perform payroll responsibilities
Purpose
Calculate and accounting for wages
Verhoeven Family of Companies and compliance with legal obligations
Which data
Identity data (see A) and data related to
marital status, nationality and place of birth
Reason
Legal obligation
Retention period
Up to seven years after
termination of employment
g. Facilitating business travel
Purpose
Facilitating business travel on behalf of
Verhoeven Family of Companies in the Netherlands or abroad
Which data
Travel documents (passport / ID card data) VISA for non-Schengen countries
VISA for non-Schengen countries
Travel information
Residence details (accommodation & reservations)
Reason
Legitimate interest
Retention period
Up to 7 years for
administrative purposes
h. Recruitment and selection of personnel
Purpose
Recruiting and selecting staff
Verhoeven Family of Companies
Which data
Name, contact information, previous
employment and training
Reason
Legitimate interest /
consent
Retention period
Up to 2 months after procedure unless
approved extension
i. Employees presentation on company Intranet
Purpose
Recognition of employees (internal) and
promote cooperation
Which data
Name, title, contact details, photos
Reason
Legitimate interest
Retention period
End of employment.
j. Sending and collecting invoices.
Purpose
In case there is an agreement between you and Verhoeven Family of Companies, based on that agreement an invoice will be send.
Therefor we need to process your financial data (bank account) associated with your data
Which data
Bank account number and related name
Reason
Execution of agreement
Retention period
Up to seven years
after payment of the invoice
k. Trip Registration company vehicles
Purpose
Registration of business trips on behalf of
Verhoeven Family of Companies using company vehicles
Which data
Business trip data
driver data (business / private) incl Time Log and location data
Reason
Legitimate interest /
legal obligation
Retention period
Up to 7 years
administrative purposes.
l. E-mail and telephone communications
Purpose
Facilitating electronic and telephone
communications of Verhoeven
Family of Companies
Which data
User accounts, identification numbers,
logging activities
Reason
Legitimate interest
Retention period
Up to 6 months
m. CCTV entry gate
Purpose
Supervising access to premises
Verhoeven Family of Companies
Which data
Camera images (streaming
service)
Reason
Legitimate interest
Retention period
No storage of images
With whom do we share your personal data.
In the appendix 2 is stated with which parties we share personal data. Agreements have been made about sharing your personal data regarding the security and confidentiality of the data. These parties must comply with these agreements based on the completed and signed agreements regarding processing the data.
Data processing of children younger than 16 years
Verhoeven Family of Companies has no intention to collect data of persons under 16 years, unless we have permission granted by parent or guardian. However, we cannot check whether a visitor is over the age of 16. We therefore recommend parents to be involved in the online activities of their children, to prevent collection of data on children without parental consent. If you are convinced that we have collected personal information of a minor without the required consent, please contact us via info@verhoevenfamily.com. We will delete that personal information on request.
Automated decision making
Verhoeven Family of Companies does not make decisions on the basis of automated processing of data that may (substantial) affect persons. This automated decision making involves decisions made by computer programs or systems without requiring a human intervention (e.g. an employee of Verhoeven Family of Companies).
Verhoeven Family of Companies uses the following software or systems: Production Planning & Management System to process orders. An accounting package in order to administer and to process incoming and outgoing invoices on behalf of proper internal accounting management. Personnel and payroll processing systems on behalf of employment-related obligations. Board computer system in our company vehicles used for business trip registration, time recording and messaging services for collection and / or delivery of goods.
Sharing personal data with third parties
Verhoeven Family of Companies will not sell your information to any third party and shall only transfer these data to third parties in case this is necessary for the execution of our agreement with you or to meet a legal obligation. With companies (processors) who process your data on our behalf, we conclude a processing agreement. Verhoeven Family of Companies does only rely on processor who apply adequate guarantees regarding appropriate technical and organizational measures to ensure that the processing complies to the General Data Protection Regulation (GDPR) and protection of the rights of the data subjects are guaranteed. Verhoeven Family of Companies remains responsible for this processing of personal data.
Cookies, or comparable techniques that we use
Verhoeven Family of Companies uses cookies or similar technologies as listed in Appendix 1. No active use of cookies for any purpose other than optimization of the use of our website will be conducted. The data collected are not actively used for any other purpose.
Right to access personal data, edit or delete
You have the right to access, correct of delete your personal data. In addition, you are entitled to withdraw any permission for data processing or to oppose to the processing of your personal data by Verhoeven Family of Companies and you have the right to data portability. That means you can request us to send your personal information we process in a structured, commonly used and machine-readable format to you or a third party on you request. You may submit a request for access, correction, deletion, data transmission of your personal or request to withdraw your consent or object to processing your personal data in two ways:
- Contact Financial Director – van Ballegooij
- Email request send to: info@verhoevenfamily.com.
We will respond to your request as soon as possible but at the latest within four weeks
How do we protect personal information
Verhoeven Family of Companies takes the protection of your data seriously and takes appropriate technical and organizational measures to prevent abuse, loss, unauthorized access, unwanted and unauthorized disclosure and/or modifications. If you have the impression that your data is not properly protected or there is evidence of abuse, please contact the Financial Director or e-mail info@verhoevenfamily.com immediately.
The processing of personal data by Verhoeven Family of Companies staff takes place based on confidentiality agreements. This confidentiality obligation we also impose on our suppliers based on the processing agreements concluded with these suppliers.
Employees who process personal data have knowledge of the privacy requirements and are regularly educated and trained. For this purpose, if there a reason for additional education or training, specialized trainers, and / or consultants are involved.
The technical measures prevent data processing by unauthorized persons or third parties. For this purpose, Verhoeven Family of Companies has appointed or hired specialized staff. Moreover, measures are implemented to prevent loss, mutilation of unauthorized modification of data. Transport and transfer of data is based on secure network connections.
Complaints and data breaches
In those cases where it is suspected that something went wrong processing personal data, a complaint can be lodged with the Financial Director – Mr. Ballegooij. The complaint will be handled directly with you in person on short notice.
If the complaint is not resolved a satisfactory way, then we point out to you that you have the opportunity to lodge a complaint to the Dutch national supervisory authority, the Autoriteit Persoonsgegevens. This can be done using the following link: https://autoriteitpersoonsgegevens.nl.
If there is a so-called data breach, where (possible) unauthorized access of personal data occurred,
a notification will be sent to the Autoriteit Persoonsgegevens. In addition, the individuals whose data have been breached will be informed regarding that incident.
Other languages
On request this privacy statement can be provided in German or Spanish.
Auf Anfrage kann diese Datenschutzerklärung in Deutsch oder Spanisch zur Verfügung gestellt werden.
A petición, esta declaración de privacidad se puede proporcionar en Alemán o Español.
Functional (technically necessary) cookies
Appendix 1 – Cookie Table
name cookie
Domain
Purpose cookie
Retention
period
Privacy
statement
csrftoken
Helps to ensure the correct application of the website, so it cannot be accessed from another website
1 year
–
SESS #
Django Language
Keeps the user status determined when visiting the various subpages
13 days
–
PREF
Determines the preferred language of the visitor
1 year
–
Saves the details of the user’s preferences for videos on YouTube
8 months
YSC
Registers a unique user number r to keep track on statistics of videos that the user has already seen
session
https://www.youtube.com/st atic? gl = EN & template = terms
Analytical (statistics) cookies
name cookie
Domain
Purpose cookie
Retention
period
Privacy
statement
Google Analytics
Google Analytics is Google’s analytics tool, enabling website
app owners to determine how visitors interact with their sites. The tool can use some cookies to store information and usage statistics for websites to collect, without personally identifying Google visitors
2 years
Analytical (statistics) cookies
name cookie
Domain
Purpose cookie
Retention
period
Privacy
statement
IDE
.doubleclick.net
Recognizing visitor remarketing and for recognizing conversions
2 years
Appendix 2 – List processors
Field of interest
Entity
Controller / processor identification
Sick leave support:
ARBO Unie
Controller
Perform accounting and
tax statements
Bureau Noord Brabant BV
Govers Administratie & advies
processor
Sub-processor
IT Infrastructure Management
KNNS
processor
Insurances
AON / IAK verzekeringen
processor
Facilitating travel and travel documents
Munckhof
processor
VisumPro
processor
BHVtraining
JBR Arbo Advies & Training (Bhv cert.)
processor
Regulatory certifications
Mun Advice (VCA certification)
processor
Contact- DE
